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Chasing Down Unpaid Bills in the Construction Sector

In the construction sector, chasing down unpaid bills can be a challenging task that requires a strategic approach. Understanding the recovery system and collection rates is essential for companies to efficiently recover outstanding debts. This article provides an overview of the recovery system and explores the collection rates for different claim scenarios in the construction industry.

Key Takeaways

  • Understanding the 3-phase Recovery System is crucial for recovering company funds effectively in the construction sector.
  • Legal action may be necessary in some cases to compel debtors to pay outstanding bills.
  • Collection rates vary based on the number of claims submitted and the age of the accounts.
  • Rates for 1-9 claims differ from rates for 10+ claims, with lower percentages for larger claim volumes.
  • Deciding whether to proceed with legal action involves upfront legal costs and potential recovery outcomes.

Recovery System Overview

Initial Recovery Steps

The clock starts ticking immediately. Within the first 24 hours of identifying an unpaid bill, a multi-pronged approach is initiated. Debtors are contacted through a series of four letters, while skip-tracing and investigations commence to pinpoint the most current financial and contact information. The goal is to establish a line of communication and negotiate a resolution.

Efforts intensify with daily attempts to reach out via phone, email, text, and fax. Persistence is key during this initial phase, which typically spans 30 to 60 days. If these attempts hit a wall, the process escalates to the next level of recovery.

The initial phase is crucial; it sets the tone for the recovery process and often determines the likelihood of a successful resolution.

Should the debtor remain unresponsive, the case transitions to a more formal setting with legal implications. This marks the end of the initial recovery steps and the beginning of a more stringent approach to reclaiming what is owed.

Legal Action Considerations

After exhausting initial recovery steps and considering the legal action, it’s crucial to understand the financial implications. Deciding to litigate is a significant step that involves upfront costs, including court and filing fees, typically ranging from $600 to $700. These fees are necessary for the attorney to initiate a lawsuit on your behalf.

Should litigation prove unsuccessful, rest assured that you will not be burdened with additional costs from the firm or affiliated attorney.

It’s important to weigh the potential recovery against these initial expenses. Here’s a quick overview of the rates charged upon successful collection:

  • Accounts under 1 year: 30% (1-9 claims) or 27% (10+ claims)
  • Accounts over 1 year: 40% (1-9 claims) or 35% (10+ claims)
  • Accounts under $1000: 50% regardless of claim count
  • Accounts placed with an attorney: 50% regardless of claim count

Remember, these rates are competitive and tailored to the number of claims. The decision to proceed with legal action should be made after careful consideration of these factors.

Collection Rates

Rates for 1-9 Claims

When dealing with a smaller volume of claims, the collection rates are structured to reflect the intensity of the recovery effort required for each individual case. The more challenging the recovery, the higher the rate.

For claims that are less than a year old, the rate is set at 30% of the amount collected. This rate escalates to 40% for accounts that have aged beyond a year, acknowledging the increased difficulty in recovering older debts. Claims valued under $1000 carry a 50% rate due to the disproportionate effort to value ratio.

Age of AccountCollection Rate
Under 1 year30%
Over 1 year40%
Under $100050%

In cases where legal action is initiated, regardless of the claim’s age or size, the rate is consistently pegged at 50%. This reflects the additional legal complexities and costs involved.

It’s essential to weigh the potential recovery against the costs incurred. A strategic approach to claim selection can optimize your return on investment in the collection process.

Rates for 10+ Claims

When handling a volume of 10 or more claims, economies of scale come into play. Bulk submissions can lead to reduced rates, offering a more cost-effective solution for your collection needs. The rates are structured to incentivize larger batches of claims, with the understanding that each additional claim increases the complexity of the recovery process.

Volume discounts are applied as follows:

Age of AccountRate of Collection
Under 1 year27%
Over 1 year35%
Under $100040%
With Attorney50%

It’s crucial to note that while the rates are more favorable, the complexity and effort required to manage a larger number of claims should not be underestimated. A strategic approach is essential to maximize recovery while minimizing costs.

Remember, the goal is to recover what’s owed efficiently and effectively. With the right strategy, pursuing a larger batch of claims can be a smart financial move.

Frequently Asked Questions

What are the initial recovery steps in the 3 phase Recovery System?

The initial recovery steps in the 3 phase Recovery System include sending letters to the debtor, skip-tracing and investigation, contacting the debtor through various means, and making daily attempts to resolve the account.

What happens in Phase Two of the Recovery System?

In Phase Two, the case is forwarded to an affiliated attorney who will draft letters demanding payment from the debtor and attempt to contact the debtor. If all attempts fail, a recommendation for the next step will be provided.

What are the options in Phase Three of the Recovery System?

In Phase Three, the options include closing the case if recovery is unlikely without any owed fees or proceeding with litigation where upfront legal costs are required. The decision to proceed with legal action rests with the client.

What are the rates for 1-9 claims in the collection process?

For 1-9 claims, the rates depend on the age and amount of the accounts collected, ranging from 30% to 50% of the amount collected, with higher rates for accounts placed with an attorney.

What are the rates for 10+ claims in the collection process?

For 10+ claims, the rates are lower than 1-9 claims, ranging from 27% to 50% of the amount collected, with higher rates for accounts placed with an attorney.

What are the typical legal costs for proceeding with litigation in the Recovery System?

The upfront legal costs for litigation range from $600.00 to $700.00, depending on the debtor’s jurisdiction. These costs cover court fees, filing fees, and other necessary expenses.


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